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Office Administrator

Number of hours:

Full time

Number of vacancies:

1

Store:

Centre Management

Expiry date:

30 June 2024

Contract Type:

Full Time

Purpose of the Role

To support the Centre management and administrative function and provide additional support to Centre operations on a ad-hoc basis.

The role will vary from a broad range of routine administrative and office tasks, providing administrative assistance to various managers, all the way through to assisting centre staff during Centre events, or when incidents occur.

Key Responsibilities

Examples of tasks include:

  • processing Centre statistics to a high standard of accuracy
  • raising and receipting purchase orders
  • dealing with and resolving invoice queries
  • assisting with utilities invoices and queries
  • carrying out cash reconciliation, producing weekly reports
  • receiving and hosting visitors
  • daily management of the contractor tracking system and so on.
  • assisting in drafting budgets including helping with sourcing tenders and supporting documentation
  • maintain Centre information systems and carrying out routine audits of such information

You will need to be able to maintain positive and productive working relationships with a wide variety of people, from on-site teams through to senior management and our client.

 

Skills, Knowledge and Experience

Demonstrable administration and office experience, showing the ability to manage your own workload and carry out routine administration, office-based tasks to deadlines in an accurate manner

  • Experience in hosting visitors and meetings
  • Good standard of English and Maths.
  • Good IT skills including the use of Microsoft packages
  • Ability and willingness to do other Centre tasks outside of routine administrative work.
  • High standards of initiative, attention to detail, flexibility, can-do attitude, resilience, professionalism, and discretion

 

Working Hours – Monday to Friday 9am to 5.30pm.

Some weekend and evening working is a part of this role, especially around some bank holidays, Centre events and seasonal events including Christmas.

(Time will be given in lieu).

Salary – c. £23k

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